For GTD implementer on Lotus Notes, tomorrow is a rare opportunity to attend a free Webinar with David Allen. ICA, developers of the eProductivity tool David uses to manage his workflow in Lotus Notes, is hosting a Webinar that is free and open to the public. Wednesday, April 28th @ 10am PT. Register now>>>
Tag Archives: Tips and Tricks
How important are the tools you use with GTD?
For those of you who are still grappling with questions about the tools you use for GTD, check out this 2 minute video from David Allen: [HTML1] For more GTD videos, check out GTD Connect, our online learning center. You’ll find nearly 100 Videos on GTD Connect, from “2 Minutes with David Allen” clips to …
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GTD Best Practices of Doing
We just posted the 5th podcast in our best practices series that we are making available to the public (which are normally exclusive to GTD Connect.) Listen or download now. You’ll hear insights, tips and tricks from David Allen and two of the senior coaches on this key phase of GTD. It’s about 30 minutes …
In your head or on your lists?
Q: I feel like I’ll spend all my time maintaining these lists. David Allen: If by “maintaining” the lists you mean, “write action reminders down in a retrievable place that you’ll look at when you need to.” then it’s not going to take you nearly as much time, effort, and stress as filing it in …
Organizing actions related to projects
Question: How did you organize your tasks? Am I suppose to have a main Projects category and corresponding action tasks categorized @home, @work, etc? David Allen: Yes, for me “Projects” is a category, just like the action lists of “Calls”, “At Computer” etc. They are simply flat lists, tied together with your review of the …
GTD Webinars
Here are the upcoming Webinars on GTD Connect, our online learning center: Project Planning, with Coaches Wayne Pepper & Kelly Forrister – April 8, 11am PDT. The Coaches will go over common questions, like: How do you plan out a project? Where do project plans go? How far out should you plan a project when …
Take a Guided GTD Weekly Review Class on Twitter
I’ll be doing another free guided GTD Weekly Review on Twitter this coming Friday, March 26th at 10am California time. These events are fun, easy to follow and a great way to get a taste of a GTD best practice. What: It will be a working Twitter class. Over an hour, I’ll guide people through …
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Quick tip for processing your Inbox
Once you have determined your next physical action, you can either complete it in the moment, hand it off to someone else to do, or keep track of it in a way that you will be reminded of it appropriately. -David Allen (in chapter 12 of Making It All Work) Want any easy way to …
David Allen's travel checklist
I suggest that people build into their personal systems whatever checklists might prevent things from glitching on the back end, assuming they are reviewed appropriately. A great example, for people who travel, is the “travel checklist”–everything that you might ever want to take with you anywhere. Doesn’t mean you have to pack it! Just that …
How long should you keep stuff?
“When in doubt, throw it out. When in doubt, keep it.” – David Allen OK, so what you should really be keeping? This is a standard records retention list that we got a few years ago from our accounting firm in California. There may be better ones out there, or more specific to your location. …
David’s cool/convenient lists to have
David Allen’s list of cool/convenient lists to have There are critical reminder-type lists that we all need to let our brain relax (re: outcomes and actions). There are other lists, though, that can be useful, fun, and interesting, that fit in the area of “reference” or “support.” Account and $ numbers– credit card #s, PIN …
Tips for managing email with GTD
A GTD’er wrote to us to ask what resources we have for helping her manage email. She wrote that email is “vying for top ten on my list of overwhelming.” Here’s what one of our coaches shared: There are a few excellent resources from the David Allen Company for applying the GTD methods to your …
When you're NOT doing a Weekly Review…
If you’re not doing a Weekly Review, then you’re always trying to do a Weekly Review, but never really doing it. The real reason to do it is so that 6.9 days of the week you don’t have to. -David Allen Looking for motivation and coaching on the GTD Weekly Review? Get the CD set. …
Getting to the bottom of your inbox
Dear David Allen: Where do you find the time to go through the hardest parts of your Inbox (I seem to have a lower layer that never gets finished — notes from meetings that need follow up that are important but not urgent etc.)? DA: You’re trying to use your Inbox as your organizer, and …
The GTD Best Practices Series
Do YOU know the best practices of GTD? Although they’ve been recorded for our GTD Connect online learning center, we have been posting the GTD Best Practices series to our free public podcast as well, for all to benefit from. These informal podcasts are a great way to learn the essentials of GTD. Here is …
Managing Projects – Tips from David Allen
Here’s a great Q&A between David and a new GTD’er. To appreciate David’s response, it helps to understand the GTD definitions for projects and next actions: Projects = Your outcomes that require more than one action step. Next Actions = Your next physical, visible action steps. Some are project-related, some are not. Question: If a …
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Working on a team when you’re the only one who does GTD
A GTD’er asked: I am part of a team with five teammates who are not using GTD. How do I handle the frustration within the lines of communication and organization/productivity? David replied: The more anyone around you is out of control, the more you need the GTD going to have to manage yourself, no matter …
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The Problem is not Information Overload
The problem is not information overload, by David Allen E-mail overload has gotten a lot of press lately – the quantity, the distraction it creates, and our inability to do much about it. There was even a recent debate in a global newspaper between readers voting for keeping e-mail at zero vs. those who use …
The Master Key to Clarity
The master key to clarity is maintaining a complete and current inventory of all your commitments and agreements with yourself. You need to capture, clarify, and organize them, so you can constantly review and reflect on the totality of your engagements with the world, so you can trust your choices about what you’re doing, moment …
Still procrastinating about a bunch of things on your action lists?
Still procrastinating about a bunch of things on your action lists? There’s your lists – not small sub-projects about your stuff. -David Allen
