I find it hard to believe someone still uses a spreadsheet as opposed to the cloud – but I suppose if it works for you do it. This article’s writer uses a spreadsheet (but doesn’t share it).
https://www.lifehacker.com.au/2017/06/getting-things-done-ten-years-in/

Check it out here http://tinyurl.com/lxz6gn

My suggestion would be to auto-forward all your mail to a web mail client (I use gmail), and label/file it as needed. As long as you have OWA that should work. But in that case auto-forward everything to that account (if you have more then one email account). You just need to be careful about the “reply to” address, and where you’re sending mail from, gmail has some nice features for automating this.

Evernote is fantastic for reference material, you can forward emails to it, and even scan in hard copy. You can also do something similar with MS Onenote, and a cloud storage service like Box.net or Jungledisk.

As for next actions, I’m in the group using a cloud solution (gtdagenda currently, vitalist is a nice one too), I’ve switched computers too many times and lost too much data to bother keeping it local any more. Yes I’m dependent on those sites to stay up and running, but I can access it from anywhere, any time (even my phone or public computers). You can also implement a cloud like solution by using box.net or jungledisk as I mentioned above.

That said, pen and paper will always win for accessibility, have you thought about dropping digital all together?

David Allen refers to creating hard edges, I’d think about that when choosing tools to implement GTD.

Head over to http://trypeep.com and try it and let us know what you think.

I use ThinkingRock (free, but you can support further development with a membership purchase) and Dropbox (free for 2GB but you can buy more) for a multi-machine, multi-platform solution that works brilliantly both online and offline.

I can’t get IMAP/POP for those Exchange server accounts – rats. I DO have one Outlook profile configured for ONE of the Exchange accounts, and my personal account – so that leaves just that pesky 2nd Exchange account.

I’m probably “stuck” with Outlook for now because of the nature of my work and customers. The Netcentrics plugin works nicely for me – so a cloud based solution isn’t in my future as a primary too.

Here’s what I’m going to do:

Explore the tools you all recommended (save for Lotus notes)
Experiment with Outlook Web Access and cut and paste
Experiment with forwarding email to my primary address

And I’ll send an update in about 2 weeks to let you know how I fare. Many thanks for the great tips!

http://thisimprovedlife.zapto.org/?p=234

Oh did I mention that it is also free?

My mainstay Mac laptop recently gave up the ghost, so I’ve been straddling other machines in the interim (one Mac, one PC). Lotus Notes does work very well to remain in sync across platforms, as Eric points out. Also, applications are increasingly providing mechanisms for synchronizing with “cloud” storage. For example, I can run OmniFocus for Mac on any number of Macs and also my iPod Touch, because it synchronizes with a WebDav server. Same goes for iCal, especially when coupled with Google CalDav. And Evernote. And a host of others (many of them Mac-only, others available for PC as well). So, I think this is a trend we will see continue as people demand ubiquitous access to their data. For now, Outlook remains a bit of a beast.

Best,
Robert