https://lh6.googleusercontent.com/-Pz1FTQFzVv4/TsnzQ3fhILI/AAAAAAAAAGQ/bTQmejYy_Uk/w333-h500-k/Cliffs%2BList.PNG

Also, when I’m waiting on something from someone I:

— add a tag called “waiting” to the action.
— I assign the action to the person I’m waiting on to complete the action using the “People” tool. It’s not perfect, but it is pretty easy to grab all of the actions I’ve put under a person and send them in an email.

Things is particularly good at this, though I imagine any electronic program would operate similarly. Any item I am waiting on gets a “WF” in its title. So, to see all of my outstanding Waiting Fors, I search for “WF” and can see a complete picture of any potential hangups over all contexts, projects, and areas of focus.

the meetings are not scheduled. You have 63 agendas to discuss with 5 people. Does it mean you hope they will come to your office or call you? Or you hope to see them by chance soon?

you have a lot of Agenda actions. Does it mean you have a lot of meetings scheduled? Or you use this category to schedule new meetings when required?

Eugene

I’ve coached lots of people who need to maintain two systems because of their work system restrictions. The key is to make it easy to maintain both. As you say, the home Review can offer suffer. I would just suggest finding what motivates you to do that home one. Maybe some great music. Maybe involve your family (my husband and I do a calendar review together, which feels great to be in sync on), etc.

Kelly

I’ve been struggling for a couple years with the work versus personal. I am on an HOA board so that generates a lot of projects in my personal life and I’m a new father too. I love using Omnifocus for tracking personal things and my iPhone, but I work for the government and use my blackberry for all things work related. Because of my occupation, I end up with two of everything – two phones, two computers, and instances where I can’t really use my iPhone for tracking things at work that require a higher level of security, and then again, I don’t necessarily want my work computer clogged up with projects like “Research new siding for Condo complex”. In addition, since so many next actions are born out of email, I am using two email addresses and it makes going back and forth difficult if I were to pick one medium for everything. So what ends up happening is I do a weekly review at the office, and one at home, but often I end up skipping the one at home.

Anyone have a suggestion for this?

Kelly, Thanks for that screen shot, it got me thinking on a variety of levels.
>>Sure. Glad it helped.

1) Though it’s all “life”, I like that you’ve partitioned certain lists into buckets like “work” & “personal”. I find that helps in my review.
>>Funny though, I’m not consistent about it, as you can see. Waiting For is all one list. But it works for me, which is the bottom line.

2) Your lists reminded me that I’m probably not capturing enough someday/maybes.
>>Don’t go by numbers, go by where you have your attention. I’ve seen people create so many that it creates stress. Remember, I’ve been building these lists for about 20 years. And what you see there doesn’t even include the lists among lists. For example, under Someday there is an entire “sublist” for Places to Go.

3) Under “Projects”, do you have a way of seeing all actions associated with a particular project? Are your actions & projects linked at all?
>>Yes, eProductivity for Lotus Notes does that for me. The Netcentrics GTD Outlook Add-In does that too if you use Outlook. You could also try to do it through keywords and search, if you don’t use Outlook or Lotus Notes. That does take discipline though to remember to add the keyword for every action related to a project.

4) What kind of things are under “Routines”? Would that be various check lists, such as packing lists for business vs. personal travel?
>>It’s a special checklist I created for things that are recurring, but not Calendar-specific enough. More like “when I have a chance check in on…” It doesn’t have things like “brush teeth”. More like “Run Member Report for GTD Connect”.

5) You’re right, I think people “remember” their tasks better when they see me in meetings writing down who’s supposed to do what. Whether I’m leading the meeting or not, at the end I always raise my hand and say, “Okay, just so I’m understanding correctly: Sarah is calling ACME Inc. and getting back to me on XX, then Steve & I are writing the proposal, etc.” A “agreement” made at the beginning of a meeting can, in the minds of those present, morph considerably or not apply at all by the end.
>>Accountability can be a strong motivator. No one likes to be seen as dropping the ball. So if they know you will track they have the ball, they are more likely to actually track it themselves.

6) Could you talk other DAC notable into putting up “non-disclosing” screen shots of parts of their systems?
>>I’ll see what I can do! I did do a Coaches’ Connection article on GTD Connect listing all of the lists of David and the Coaches. People loved seeing the detail. Here is that article:
https://secure.davidco.com/connect/coaches_connection.php?id=77
(Need to login in to GTD Connect to see this, at least as a free trial member)

Cheers,
Kelly

1) Though it’s all “life”, I like that you’ve partitioned certain lists into buckets like “work” & “personal”. I find that helps in my review.

2) Your lists reminded me that I’m probably not capturing enough someday/maybes.

3) Under “Projects”, do you have a way of seeing all actions associated with a particular project? Are your actions & projects linked at all?

4) What kind of things are under “Routines”? Would that be various check lists, such as packing lists for business vs. personal travel?

5) You’re right, I think people “remember” their tasks better when they see me in meetings writing down who’s supposed to do what. Whether I’m leading the meeting or not, at the end I always raise my hand and say, “Okay, just so I’m understanding correctly: Sarah is calling ACME Inc. and getting back to me on XX, then Steve & I are writing the proposal, etc.” A “agreement” made at the beginning of a meeting can, in the minds of those present, morph considerably or not apply at all by the end.

6) Could you talk other DAC notable into putting up “non-disclosing” screen shots of parts of their systems?

Many thanks.