Comments on: Cool GTD tip for tracking Waiting For items in Outlook https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/?utm_source=rss&utm_medium=rss&utm_campaign=cool-gtd-tip-for-tracking-waiting-for-items-in-outlook David Allen's GTD® Methodology Mon, 06 Oct 2014 04:44:36 +0000 hourly 1 https://wordpress.org/?v=6.9 By: Prashant https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3849 Fri, 10 Aug 2012 18:12:32 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3849 I was used to Lotus Notes’ “Send & File” option so much that when I changed companies, I went nuts not able to do this in Outlook.

This article nailed it! The above rule works just great!

Prashant
Software Architect.

]]> By: Alan https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3847 Wed, 01 Aug 2012 12:20:28 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3847 I should clarify: I mean ‘all sent messages’ that i send – a copy goes to ‘sent items’ folder and to ‘inbox’

It works well when one is not flag-happy. Too many flags is confusing. Simply put, one green flag equals one unanswered email.

]]> By: Alan https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3846 Wed, 01 Aug 2012 11:51:08 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3846 I have set a rule in outlook to deliver all sent messages to my inbox so I get an upfront copy in my inbox. If I need a reply I click the flag, it turns green, and visually illustrates how long I have waited on that reply – my inbox is also arranged by date to facilitate this. If I don’t care about a response I just delete it.
I used to write WF-task into tasks with a copy of the email but that was too many clicks. If the green flagged email drops to yesterday or last week for instance, I simply drop the sent email into an actionable task like: Follow up on…

]]> By: Kelly https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3845 Fri, 27 Jul 2012 19:22:42 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3845 Hi Robert,

Zombies is such a great phase for this. Really the best way to resolve that is the Weekly Review to go back and clean up what’s still in those folders. Or when you complete the task, resolve the corresponding email right then, to fully close the loop on that item. I do both.

Kelly
Senior Coach & Presenter

]]> By: Robert https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3844 Mon, 23 Jul 2012 20:52:26 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3844 I have set up Outlook 2010 according to this rule and others as mentioned in the GTD & Outlook 2010 Guide. However, there is one thing I don’t understand.

If I have moved any message to one of the folders @Action or @Waiting For and now I get this task done… the original e-mail is still in the corresponding folder. This generates a lot of “zombies”.

Is there any way to resolve this?

]]> By: Jimbo https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3843 Thu, 21 Jun 2012 14:24:42 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3843 Is there a way to have the email sitting in the “waiting for reply” folder to be auto deleted when a reply does come back?

]]> By: David Lee https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3842 Fri, 08 Jun 2012 13:05:25 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3842 I love the concept. Here’s another approach that uses a category to achieve the same result.

http://techniclee.wordpress.com/2012/06/08/gtd-rule-for-tracking-waiting-for-items-in-outlook/

]]> By: Marcos https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3841 Sat, 17 Mar 2012 02:30:26 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3841 you should work on what’s most imrtpoant to you at any given time.I mostly use my employer’s Google calendar, so my personal time can be blocked off and co-workers can’t schedule me to do something. I’ve found it difficult to integrate a 2nd (personal) Google calendar for non-work items. I do use one for some personal items, so I can quickly hide all the birthdays, etc. that live on my personal calendar from the current view of my main/work calendar. I also use separate calendars for shared resources (e.g., camping gear similar to how the office schedules conference rooms). What is missing is the ability for me to aggregate free-busy info from multiple calendars into the others, so when I commit my time to something I’ll automatically be unavailable everywhere else.I share free-busy info from both my personal and work Google calendars, but I can’t ask reasonably ask non-co-workers to check one (or two) free-busy sources. A way to aggregate free-busy info from multiple calendars might be useful. I place all my events on my work calendar, and use email/phone/IM (and sometimes Evite) to manage the non-work people in my life. I imagine Facebook will add calendaring at some point and enjoy greater success than Google, Yahoo, Evite and others simply because almost everyone has a Facebook account. I imagine there’s a way to monetize calendar info. Vacation in the Ozarks? You need an air ticket, hotel, rental car, gas, food, souvenirs, tourist attraction tickets, etc.

]]> By: Stephen https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3840 Tue, 21 Feb 2012 20:01:17 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3840 @Scott,
I had to send my test email to another account because the rule says except if my name is in the TO or CC and so it wasn’t working.

]]> By: Scott https://gettingthingsdone.com/2012/01/cool-gtd-tip-for-tracking-waiting-for-items-in-outlook/#comment-3839 Thu, 19 Jan 2012 15:25:43 +0000 http://www.gtdtimes.com/2011/12/30/#comment-3839 I can’t seem to get this to work in Outlook 2007, unless I physically go into the rules dialog and RUN the rule. It does not process automatically. I have other rules for other purposes that work just fine.

Any ideas on getting this to work on the 2007 version? Might be a different rule configuration needed. I have tried several combinations of settings with no luck yet.

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