I really like this approach. I have Google form and I assign task to my boss and teammates. Whenever I have time I apply filter and discuss things with them. This list also work as reminder.

Thanks for sharing your views on how you use agenda.

A number of poreceding posts here refer to lists setup in heirarchical systems. See my post here http://www.evomend.net/en/what-not-gtd-context#comment-4089 for details on using Categories vs. Folders.

I still do use agendas and probably for these people it would be best to just call and then have them answer all my questions at once. But with email, I have to seriously limit to one question or they will answer one question and then never respond about the others.

In Things you can add Projects, Areas of Responsibility and Persons. Create a new person by clicking the + and add new tasks (or one task with notes what to talk about). Or move an existing task through drag and drop onto the person.

At least that is the way I do it.

The key is to think about it first, and then act accordingly. But, too often, people get into such a reactive state that they just fire off responses to every email they get, which compounds that “Forward-itis” problem I was describing.

So, really, the thing that makes one appear effective and respectful of others’ time is *thinking*. And it’s easy to tell who has thought about their emails before they sent them and who hasn’t (same goes for people who stop by your office — easy to tell who’s put some forethought into their visit and who’s just running around like a chicken with their head cut off).

GTD in general (and, in this case, agendas in particular) provide an elegant structure for supporting that thinking.

In this post, I was trying to focus on the idea of creating agendas for people (like my boss) vs. meetings (like a weekly staff or project status meeting).

Using agendas in this way is new to most people, but — I think — a really powerful part of the GTD methodology.

I keep a folder with the names of the Most Important People in my life/work and drop notes in them to remind me of what I need to discuss or hand over to them.