I have another question for everyone. I have been using this Outlook rule for years and would like to share it with others at my company. I realize though that the @wf tag only works if you are the only one who uses it at your company. How would you recommend setting this up so that it can be used by multiple people? I guess you could use the signature idea and make the tag a long string that would not be chosen by others. Any other ideas?

I applied this for my outlook mails, but I realised there are times when the response has come and that you want to give a reply to acknowledgement them for their assistance.

when u reply, outlook processes the email again and put the mail into @waiting for.

i believe it is because of the @waiting character in the previous email. is there wahy to make outlook only scan through mails for the reply that is sent?

So, when I am about to send a message for which I expect a reply, I simply click on the “Low Importance” button in the new message window and then hit the “Send” button.

Now, in my weekly review I go through the “Waiting for” and delete any message for which I received a response in the past week. I also do that sometimes as I receive the response (by e-mail or phone or in person).

This is the one-click solution I use. Anyone like it ?

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BTW, I never send anything with low importance. Anyone ever received a message with low importance ?

With flags idea it’s pretty fast, easy and reasonably convenient. You just send email, after that you open Sent folder in your email account and what you have to do is only add flag mark next to sent message, et voila, done.
When you get answer for this mail, just remove flag mark for this message. KISS.

regards,
Kamlesh

In reference to your wish to set up your organizing system on your Mac, I have been using a similar system on my Mac. I use Microsoft’s Entourage as my e-mail client. The “rules” for scanning incoming and outgoing messages were easy to setup and all of my “-wf” messages are moved to my @WaitingFor folder. Since reading your post I edited my incoming rule to trigger a pop up message. The action to make that work is “Display dialog.” Entourage does not have the macro function but does support Apple Scripts. I found a ready to go script “Insert Note” to automate the insertion of the “-wf” text. The only Caveat is that the graying out of the text doesn’t hold so I must manually change the color. Alternatively, the cue can be added to your signature.

– set up a rule for which ALL the following are true:
– message ‘is’ from (be sure to set this one as ‘is’ rather than ‘contains’) ‘myemailaddress’
– message ‘contains’ text ‘mywaitingforstring’ (in my case *wf*)

If all the above are true:
– move message to @waiting for folder.

Ta Dah! Done.