Comments on: Where do you store reference files?

By: Ladislav

Ladislav — Mon, 19 Mar 2012 05:40:01 +0000

Brandon Thanks for the comments. Since you would be aalumnly adding keywords, there is no difference between printing to OneNote from a file (such as a PDF) or pasting in a clipped image. The reason I print from PDF is just convenience My office copier delivers the scanned images via email as an attached PDF. The quickest way for me to get them into OneNote is to just double-click the attachment and hit print.

By: Ramesh L

Ramesh L — Mon, 05 Mar 2012 14:58:13 +0000

My reference folders are both digital and paper. Paper is alphabetical categories like “Bank, House, Loan etc.”.

Work digital reference goes to eProductivity reference DB (since my organization uses Lotus Notes). This is only available to me when I have my computer, but that is fine.

Personal digital reference is Evernote (always available with me, even accessible from my normal phone with just a browser and GPRS connection)

By: Akshara

Akshara — Sat, 03 Mar 2012 16:36:33 +0000

I use Springpad. (I had used Evernote earlier, currently I am using Springpad)

By: Todd Lohenry

Todd Lohenry — Mon, 27 Feb 2012 12:28:23 +0000

Sorry. One more thing. The key for me is that Evernote is an uber-container that is searchable and syncronizable to every digital device I own…

By: Todd Lohenry

Todd Lohenry — Mon, 27 Feb 2012 12:26:57 +0000

Evernote. Period. Here’s a post about how I use it in my gtd workflow; http://e1evation.com/2012/02/24/evernote-the-key-to-my-productivity-and-getting-things-done-gtd-workflow/

By: GMTB

GMTB — Fri, 24 Feb 2012 13:33:53 +0000

Most of my work comes through email, so I’ve learned to make good use of Outlook (my company’s choice of email program) and its search capabiltities.

My company also uses SharePoint and Lotus Notes. I’ve tried to encourage metatags in the first and consistent naming methodologies in the other.

By: John Lanza

John Lanza — Wed, 22 Feb 2012 23:03:34 +0000

Evernote takes care of all things digital. I still have a free items in physical reference files as necessary.

By: Linda Bell

Linda Bell — Wed, 22 Feb 2012 19:14:05 +0000

Google “GTD evernote”. There are bunches of suggestions & help.

But then tailor it to your way so you’ll use it.

I have my life “goals” [family, spiritual, etc] as folders. + Daily, Weekly, Soon, Monthly, Yearly, Future, Reference. Some are stacks by project.

Everything else is tabbed, a lot of 2 & 3 layer stacks. Instead of 1-31, I have 1-7, 8-14, etc & its part of my weekly review. Monthy I have all the months, numbered 01-12 so they sort in order.

I keep my PWs in another program so I can share Evernote comfortably.

By: Fraser

Fraser — Wed, 22 Feb 2012 14:10:27 +0000

Digital. A lot of my reference material falls into multiple categories (by product, by customer) so a simple tree structure doesn’t work. The sheer volume also makes it difficult to keep any sort of system organized. So instead I depend on a good search engine.

I’ve been using X1 (www.x1.com) for years and have had good success as it searches almost all file formats, MSOutlook, Lotus Notes, IMAP, and the latest version can also search your gmail, Yahoo!, AOL, social networks, twitter, etc.

By: Mary

Mary — Wed, 22 Feb 2012 10:36:38 +0000

RE reference folder structure in Evernote, I have none. It is fully searchable. I do tag some things with references such as the conference where I got those ads/business cards/articles, but Evernote works best IMHO the more you trust the search.

Re the person who finds OneNote not useful for paper… You can scan into say PDF and then make the PDF “print” onto a OneNote page. You can then type comments all over it. I use EverNote for my storage, but if I’m writing an article or something I will bring my references together into a OneNote file to write on.